A Configurable, Mistake-Proofed Function for Adding and Removing Medications Across Hospital Pharmacy Inventory Locations

Registration ID: IJNRD_328437

Published ID: IJNRD2609140

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Samiyullaha Sayyed

hospital pharmacy, pharmacy information system, dispensing system, supply chain management, inventory locations, automated dispensing devices, human error, poka-yoke, usability heuristics

Adding a new medication to, or removing one from, a hospital pharmacy's inventory locations is a time-consuming and error-prone task. Each location — dispensing pharmacy, store, nursing unit, automated dispensing device, or floor stock — carries its own set of build parameters, and an incomplete or incorrect build can cause transaction failures and stock discrepancies. This is not a hypothetical concern: drawn from two decades of practitioner experience in the design and integration of hospital pharmacy systems — including an in-house platform run in production for roughly 12 years, and subsequent work across commercial, HL7-integrated environments combining dispensing systems (e.g., Pharmacy Management and Information Systems), ERP supply-chain modules (e.g., Oracle SCM), and automated dispensing hardware (e.g., Pyxis, Omnicell, Swiss log, Rowa) — this specific build gap remains an ongoing, unresolved source of ‘Hold Transactions’: dispensing events that cannot post because the medication was never added to the location attempting to dispense it. This paper proposes a single configurable function, layered on top of an existing hospital pharmacy application, that pre-populates the correct parameters for each location type and lets users add or remove medications across one or more locations with a small number of clicks. The design is framed explicitly within two established error-reduction theories — Reason's human error / systemic-defenses model and Shingo's poka-yoke (mistake-proofing) principle — and within Nielsen's usability heuristics, so that each safeguard (default parameters, price and status alerts, automatic narcotics routing, and a block on removing stocked locations) is justified as a specific defensive layer rather than an ad-hoc feature. The paper also situates the proposal against the published evidence on automated dispensing technology, which consistently reports double-digit reductions in dispensing and selection errors alongside measurable time and cost savings, and proposes a before-and-after evaluation methodology — mirroring the designs used in that literature — for validating the specific workload and error claims made here. No pilot data have yet been collected; the claims in this paper are design claims, explicitly grounded in theory, practitioner observation, and prior empirical work on adjacent technologies, pending that validation. This is the first of a planned six-paper series addressing recurring build- and configuration-related causes of hold transactions and inventory discrepancies in enterprise pharmacy environments.

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Samiyullaha Sayyed (September-2026). A Configurable, Mistake-Proofed Function for Adding and Removing Medications Across Hospital Pharmacy Inventory Locations. INTERNATIONAL JOURNAL OF NOVEL RESEARCH AND DEVELOPMENT, 11(9), b392-b400. https://ijnrd.org/papers/IJNRD2609140.pdf

Volume 11 Issue 9, September-2026

Pages : b392-b400

Paper Reg. ID: IJNRD_328437

Published Paper Id: IJNRD2609140

Research Area: Other area not in list

Author Type: Indian Author

Country: KAKINADA, ANDHRA PRADESH, India

Published Paper PDF: https://ijnrd.org/papers/IJNRD2609140.pdf

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